For businesses that book chauffeur travel regularly, the consumer booking model — pay per trip, receipt per trip, reconcile manually — creates unnecessary overhead. Fare 1 supports corporate accounts that streamline the booking, payment, and reporting process for teams of any size.
What a Corporate Account Covers
A corporate account with Fare 1 gives your business a consolidated relationship rather than a series of one-off transactions. Rather than each traveller handling their own payment and filing their own receipt, travel is billed centrally and reported in a format that suits your finance team.
Central billing. Charges accrue against the account rather than against individual payment cards. At the end of the billing period, your finance team receives a single invoice covering all journeys in that period.
Monthly invoicing cycle. Invoices are issued monthly. Each invoice includes a line-by-line breakdown of every journey — date, pickup, drop-off, vehicle category, passenger name where recorded, and the fare charged. This gives your finance team full visibility without needing to chase individual receipts.
Cost-centre references. Each booking can carry a cost-centre code or project reference. This allows your finance team to allocate travel spend across departments, client matters, or budget lines without manual re-keying. The reference appears on the invoice line for that journey.
Booking on a Corporate Account
Bookers within a corporate account use the same platform as individual passengers — book.fare1.co.uk — but with account credentials that link bookings to the corporate profile rather than a personal payment method.
The fixed-fare model applies in full. The booker sees a live quote before confirming, and that quoted price is the price that appears on the invoice. There are no adjustments, no surcharges added at billing, and no fuel levies applied retrospectively. What was quoted is what is invoiced.
Who Can Book
Corporate accounts can be configured for a single booker — a PA or travel manager who books on behalf of all travellers — or for multiple individual users, each with their own login but all billing to the same account. The structure depends on what your business needs.
Where individual logins are in use, each booking records the name of the person who made it. This means your invoice can show both the booker and the passenger, which is useful for larger teams where a central PA books for multiple people.
Expenses and Receipts
For businesses where individual travellers pay personally and claim back through expenses, the standard model also works cleanly. Each booking generates a VAT receipt that is emailed automatically after the trip. The receipt format is designed to satisfy standard UK employer expense requirements — see our separate article on VAT receipts for the detail of what is included.
Corporate accounts replace the need for this by moving to central invoicing, but for businesses with occasional rather than frequent travel, the per-trip receipt model may be sufficient.
Long-Distance and High-Value Journey Discounts
Corporate accounts benefit from the same fare structure as all Fare 1 customers. Journeys where the total fare exceeds £250 automatically attract a 15% discount, applied before invoicing. For businesses booking long-distance journeys — London to the Midlands, airport transfers for senior staff, multi-leg event transfers — this can represent meaningful savings at scale.
Return journeys are discounted by 5% on the return leg. If your business regularly books both legs of a journey, this is worth noting when comparing against other suppliers.
Getting Set Up
Corporate account arrangements are handled directly with the Fare 1 team. To discuss account setup, billing preferences, cost-centre configuration, or volume expectations, get in touch via the contact page on fare1.co.uk or reach out directly when you book.
For straightforward travel needs that do not require invoicing, the standard booking flow at book.fare1.co.uk works immediately without any account setup — card or PayPal, instant confirmation, VAT receipt by email.